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University of Illinois Chicago
Chicago, Illinois, United States
(on-site)
1 day ago
Job Type
Full-Time
Job Duration
Indefinite
Industry
Education / Teaching / Administration
Min Education
BA/BS/Undergraduate
Job Function
Manager

Description

This position is responsible for full-service property and facility management of several University owned facilities, both office and lab spaces, that have both internal and external tenants. The position is required to directly perform duties related to property marketing and development and is the first line of response for tenant related issues to assure excellent customer service. The position is also responsible for coordinating timely and fiscally responsible facility maintenance, renewal and replacement planning, and minor facility renovations.



Requirements


Job Responsibilities (Essential Duties)

Property Management: Marketing, Development and Tenant Customer Service

·       Maximize occupancy by attracting new tenants to vacant spaces that are appropriate to the facility usage. Obtains referrals from current tenants, explains advantages of location and services, and show units to prospective tenants.

·       Working with the Real Estate office or appropriate unit to develop advertising materials to market available lease space.

·       Develop proposals for potential tenants showing monthly costs, including common areas fees, etc.

·       Coordinate execution of license (lease) agreements with the Real Estate office. Recommend additional terms that may be appropriate for a particular tenant but may require legal review. Negotiate lease terms in conjunction with the Real Estate office.

·       Assess tenant business plans to ensure the tenants are viable and financially reliable.

·       As the first line of response to tenant concerns, ensure excellent customer service is the focus as well as good fiscal management when proposing or delivering solutions to customer’s needs. Interface with tenants to ensure client satisfaction and identify opportunities for service improvement.

·       Administer and monitor lease agreements to ensure University and tenant compliance and resolve lease violations and or related matters.

·       Communicate violations to appropriate parties and recommend ways to eliminate infractions.

·       Maintain property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units and completing repairs.

·       Coordinate with Vice Chancellor for Finance staff to review rent delinquency reports and assist as needed with issues related to late payments.

·       Must be organized and task oriented, able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities.

Facility Management

·       Responsible for round the clock emergency building plans. Monitor building engineers, security and staff assigned to the spaces. Review recent city, state and federal legislation affecting emergency procedures, laws and codes to establish and implement emergency protocols for the buildings. Inspect emergency equipment in the buildings.

·       Duties include initiation and oversight of building renovations, establishing and maintaining relationships with multiple building service providers, and overseeing building utilities costs.

·       Oversee maintenance and repairs of mechanical, electrical, and plumbing building systems, trash removal, building cleaning, and window washing and landscaping, etc.

·       Initiate, oversee and evaluate various service providers (housekeeping, landscaping, snow removal, building engineering, general facilities repairs) following university policies and procedures.

·       Obtain proposals and quotes from vendors.

·       Develop and establish agreements with contractors and service providers who deliver specialty services that are either not available through Facilities Management or for services that may be outsourced given the nature of these buildings.

·       Work with various campus departments, including Environmental Health & Safety Office (EHSO), FM, Project Management, UIC Police, et. al. to ensure adherence to university policies and practices.

·       Monitor utilities services to ensure their proper distribution.

·       Regularly inspect facilities to ensure safe operations and maintenance.

·       Develop building renovation plans to make them attractive for lease.

·       Supervise building renovations or build-outs. Review architectural drawings to ensure compliance with federal, state and University regulations and proposed changes.  Develop work scopes, drawings and budgets where necessary.

·       Maintain databases-tenant occupancy, contact lists, waiting lists, preventative maintenance schedules, etc. to insure the smooth running of these facilities.

·       Stays current with codes (ADA, Chicago and State of Illinois Building Codes, and all other applicable codes).

Financial Coordination

·       Work with the Director and Assistant Director in VCF Office on financial review and budget development for the properties. Present to the Vice Chancellor as needed.

·       Assist in establishing rental rates by surveying local rental rates of similar spaces and calculating overhead costs.

·       Monitor operating costs and advise on cost-saving initiatives that result in maximized financial returns.

·       Monitor building utilities charges.

·       Assist with maintaining rent rolls and tracking costs.

·       Assist senior management on development and update of policies related to the use of leased facilities.

·       Perform other related duties and participate in special projects as assigned.

 

 


Job Knowledge & Skills, Education, Experience

A minimum of a Bachelor’s degree, facility operations, project management experience.

 

Knowledge of real estate leasing and principles management strongly preferred. 

 

Three to five years’ experience in a role similar to the job requirements, preference for two years in a not-for-profit environment.

 

Ability to analyze and interpret operating budgets, leases and related documents.

 

Ability to conduct walk-throughs, inspections, and complete site and building management activities.

 

Good computer skills including use of Microsoft office.

 

Experience with university procurement and applicable computer systems preferred.

 

Demonstrate effective management skills and an ability to communicate verbally and in writing with a variety of stakeholders ranging from tenants to University administration.

 

Demonstrated basic financial acumen and good negotiation skills.

 

Ability to multitask and handle several issues concurrently.

 


Working Conditions

 

General office environment. Regular travel not expected but may occur occasionally around previously scheduled events. Requires work in a stationary position for extended periods of time and operation of computer and other office equipment.

Salary Range $80,000-$95,000, commensurate with experience.

 

For fullest consideration, please apply at https://uic.csod.com/ux/ats/careersite/1/home/requisition/8714?c=uic

and include a letter of interest, current resume and the contact information for up to three professional references by March 15, 2024.

 

The University of Illinois Chicago is an affirmative action, equal opportunity employer, dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. We are committed to equal employment opportunities regardless of race, color, national origin, sex, religion, age, sexual orientation, gender identity, Veteran, or disability status.

 

Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.

 

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit: https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899

The university provides accommodations to applicants and employees.

 

Job ID: 72616007
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